Payroll and Related Questions
For issues related to human resources, please contact Melissa O'Keefe at [email protected].
The university will not mail paper checks, and will not permit us to send them to you. You'll have to pick up any physical checks in person or ask someone to do it for you.
Columbia University strongly encourages you to sign up for direct deposit of your paycheck. You can do this via the button to the right. You'll have to re-enroll each time you're reappointed; direct deposit doesn't carry over from one semester to the next.
It takes several days after you submit your HR paperwork for your appointment to become active in the university system. If you try to sign up for direct deposit before that, it may not "take," so we suggest waiting a few days after doing your paperwork before you try to sign up.
Please note: If you sign up for direct deposit less than two weeks before your first payday, the university may not be able to make the shift in time, and your first paycheck could take the form of a paper check.
If that's the case, we'll put it in your mailbox in Room 104, one flight down from the lobby. If you're not on campus during normal business hours, your ID card should get you into the mailroom.
We strongly suggest you check your mailbox before the end of each semester; every year we have adjuncts who didn't notice that their first check wasn't deposited directly, and have to trek back to campus to pick up a paper check weeks after the end of the semester.
Columbia University pays employees semi-monthly, on the business day closest to the 15th and 30th of each month. You can find the payroll calendar here
The university does not mail year-end tax statements; rather, you can access them online, or via the button to the right. You will need your UNI and university password to access this information.
Active Employees: You must log into through self-service via my.columbia.edu using your UNI and Password to receive your statement(s).
Former Employees: You can log in through self-service via my.columbia.edu using your UNI and Password or you can go to www.PaperlessEmployee.com/columbiau and create an account to receive your statement(s).
Once you are logged in, the most recent year's tax statements can be viewed or saved to your computer.
You can print your tax statement(s) directly from the website or after saving the statement(s) to your computer.
Your tax statement(s) will remain available to be viewed and downloaded through 10/15 of the current year. After that date, your statement(s) will only be accessible through the reissue system at my.columbia.edu or www.PaperlessEmployee.com/columbiau and may require a replacement fee.
We can pay guest speakers a modest amount but we ask that you make such an offer judiciously.
If you bring in a person who talks broadly about their career and has little to prepare, we'd suggest they not be given an honorarium.
However, if you invite someone who is a topical expert, someone who prepares information and/or a lesson plan, let's compensate them for their effort.
Honoraria, however, cannot be paid to Columbia faculty or staff.
Please obtain prior approval before promising to pay guest speakers by filling out this form.
After the approved speaker visits your class, please fill out this form so that we know to make the payment.
We ask that guest speakers fill out this diversity form.
If you'd like to discuss further, contact Associate Dean George Miller at [email protected].
All classroom expenses must be pre-approved in writing by Academic Affairs. To request approval, contact George Miller at [email protected].
To reimburse pre-approved expenses, you must provide documentation, such as a credit card receipt, and submit the request through Columbia's online expense system, linked here.